Invoice validation with artificial intelligence
Short answer
AI invoice validation means automatically reading invoices, delivery notes and documents, matching them against business rules, the purchase order and deliveries, and detecting exceptions. Esolbay organizes validation by prioritizing the cases that need attention and leaves document traceability.
The problem with invoice validation
Validating invoices and delivery notes by hand is slow and repetitive. Each document has to be matched against the purchase order, the deliveries and internal rules, and errors or differences often go unnoticed until the accounting close or an audit.
- Manual matching of invoices against POs and deliveries.
- Price, quantity or tax differences detected late.
- Documents in heterogeneous formats that are hard to process.
- No traceability of each validation performed.
How Esolbay solves it
Esolbay reads documents in different formats, extracts the relevant data and matches it against rules, the purchase order, deliveries and the ERP. AI detects differences and inconsistencies and prioritizes exceptions, keeping every validation on record.
- 1
Read the document
AI interprets invoices, bills and delivery notes in different formats and extracts the key data.
- 2
Validate against rules and PO
The document is matched against business rules, the purchase order, deliveries and the ERP.
- 3
Detect exceptions
Esolbay highlights differences, errors or inconsistencies and prioritizes the cases that need review.
- 4
Document and trace
Every validation is recorded with document traceability for audit and compliance.
Impacto en números
Cuánto tiempo ahorra la IA en cada etapa, qué resultado obtiene cada comprobante y qué tipos de diferencias detecta antes de que lleguen al cierre contable.
Tiempo de validación por etapa
Minutos por comprobante — sin Esolbay vs. con Esolbay
Minutos por comprobante. Los valores varían según formato, volumen y tipo de documento.
Distribución de resultados
Resultado típico por comprobante procesado
- Aprobado71%
- Con diferencia17%
- En revisión8%
- Rechazado4%
Tasa de detección automática
Excepciones identificadas por IA antes de revisión humana
Tipos de diferencias detectadas
Distribución de excepciones en el proceso de validación
Distribución típica de excepciones detectadas en el proceso de validación.
Benefits
Less manual work
AI reads and matches invoices automatically.
Fewer errors
Price, quantity or tax differences detected in time.
Focus on exceptions
The team spends time only on the cases that require it.
Document traceability
Every validation is recorded for audit.
Frequently asked questions
- What types of documents can it validate?
- Invoices, bills, delivery notes and supplier documents in different formats. AI extracts the relevant data and structures it for validation.
- What is each invoice validated against?
- Against business rules, the purchase order, recorded deliveries and ERP information, to detect differences and inconsistencies.
- Does it integrate with my accounting system or ERP?
- Yes. Esolbay integrates with the company's current systems to match and record information without duplicating tasks.
- What happens when there is a difference?
- Esolbay flags it as an exception, prioritizes it for review and records the process, speeding up resolution.
Book a demo or a procurement assessment
We pinpoint where you lose time, savings, traceability and control across your RFx, PO and invoice processes, and show you how Esolbay solves it.