Esolbay - Plataforma AI-Native para Procurement
AI-Native Procurement Platform

AI Procurement Operations to automate RFx, contracts, POs and invoices

Esolbay turns fragmented procurement and contract management workflows into intelligent, traceable and AI-automated operations. Cut manual work, speed up decisions, keep contracts and obligations under control, and capture savings opportunities without replacing your ERP.

Cut manual work, speed up purchasing decisions, manage contracts and obligations, improve traceability and capture savings opportunities with an AI-native layer on top of your current operation.

Esolbay AI
Procurement Intelligence
SOLPED
RFx
Evaluation
Award
Contract
PO
Invoice
Savings opportunity
AI detected
+18%potential savings
Across 47 analyzed offers • Generating comparison table
End-to-end automation of procurement process
Total spend control
Data-driven strategic decisions
Traceability, compliance and audit at every stage
Flexible integration with ERP and enterprise ecosystems
Stand-alone or integrated operation, as needed
The real problem

Procurement doesn't fail for lack of systems. It fails because of the friction between systems, suppliers and operations.

These are the frictions that slow down purchasing teams every day.

Purchasing scattered across Excel, email and PDFs

Information lives in spreadsheets, inboxes and loose files, with no single source of truth.

Manual comparisons

Building comparison tables by hand consumes hours and opens the door to errors and bias.

Suppliers responding through multiple channels

WhatsApp, email and calls fragment communication and make follow-up difficult.

POs issued without active follow-up

Orders are issued but deviations, dates and compliance are detected too late.

Disorganized invoices and documents

Delivery notes, invoices and receipts are validated by hand and get lost between systems.

Decisions that are hard to audit

Without award traceability, proving the reasoning behind each decision is complex.

Savings hard to prove

There is no visibility for leadership nor concrete evidence of the savings generated.

The ERP records, but doesn't govern the whole operation

The ERP stores transactions, but the real procurement work keeps happening outside of it.

Value proposition

Why Esolbay

AI-Native

Native AI at every stage

Artificial intelligence from design, not as a patch

AI-Native

Intelligence integrated into the complete flow

Not as an additional layer, but as part of the process

End-to-end automation

Of the complete procurement process

Total spend control

Visibility and governance over every decision

Structural cost reduction

Continuous data-driven optimization

Continuous decision optimization

AI that constantly learns and improves

Reduced supplier friction

Simpler and more natural interaction

Greater operational speed

Accelerated processes without sacrificing control

Better traceability, compliance and audit

Every decision documented and traceable

Flexible ERP integration

Connection with existing corporate systems

Scalability without more structure

Grow without proportionally increasing resources

True omnichannel

Supplier interaction through multiple channels

AI Procurement Operations

What is AI Procurement Operations?

AI Procurement Operations is the operational layer that uses artificial intelligence to structure, automate and govern the real work of procurement: RFx, evaluation, award, contracts, purchase orders, documents, invoices, savings and integration with existing systems.

Built on an AI-Native Procurement Platform.

Speed

Speeds up RFx, evaluation and award cycles, replacing manual comparisons with AI-assisted analysis.

Savings

Increases supplier competition, surfaces savings opportunities and improves negotiation conditions.

Control

Monitors contracts, obligations, renewals, supplier compliance, purchase orders and invoice validation through alerts and exception management.

Traceability

Leaves auditable evidence of every decision, from the request and award to the contract, its execution, its amendments and the related invoices.

Integration

Operates as a layer over your current systems and integrates with the ERP via API, files or connectors, without replacing it.

Suppliers

Reduces friction by structuring omnichannel interaction and centralizing offers, documents and communications.

Esolbay doesn't just digitize processes. It operates, compares, alerts, recommends and leaves traceability.

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Product architecture

Esolbay Modules

Four integrated modules that cover the complete procurement cycle

Intelligent RFx

Automates RFQ/RFP/RFI, evaluation and traceable award

Capabilities

  • RFQ, RFP and RFI automation
  • Multichannel offer reception and comparison
  • Automatic comparison tables with AI
  • Scoring and technical evaluation with weighted criteria
  • Potential savings estimation
  • Intelligent supplier ranking and multi-award
  • Data-based award recommendations
  • Traceable award and PO generation in the ERP

The Purchasing module transforms sourcing and award processes into comparable, traceable, automated and AI-assisted decisions.

Explore this solution
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AI Active
Supplier scoring
A
Supplier ABest offer
94
B
Supplier B
87
C
Supplier C
79
−70%
Analysis time
24/7
Operation
Platform in action

This is how Esolbay operates in your procurement

Platform dashboards: AI-powered bid comparison, contract portfolio, PO control, invoice validation and savings traceability.

AI Rec.

RFX-2024-0412 · Industrial Supplies

SupplierPriceLead timeRiskAI ScoreAI Rec.Pot. savings
Supplier A
$84,20018 dLow
92
IA$12,800
Supplier B
$79,50022 dMedium
78
—$17,500
Supplier C
$91,00014 dLow
69
—$6,000
Supplier D
$97,00012 dHigh
41
——

Supplier A offers the best price-risk balance at 92/100. Potential savings vs. least efficient option: $17,500.

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Solutions by need

Solve a specific procurement challenge

Explore how Esolbay solves the most common procurement needs, with AI, traceability and integration with your ERP.

RFx automation

RFx automation means structuring your requests (RFQ, RFP, RFI), receiving supplier bids across different channels, comparing them with AI-assisted automatic scorecards and awarding while keeping a record of the decision.

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Intelligent contract management

Intelligent contract management centralizes creation, review, approval, signature, compliance, amendments, renewals and contract closure, connecting each contract with its award, supplier, purchase orders and company systems.

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PO tracking

Purchase order tracking means making sure every PO is fulfilled as agreed: dates, quantities and conditions.

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AI invoice validation

AI invoice validation means automatically reading invoices, delivery notes and documents, matching them against business rules, the purchase order and deliveries, and detecting exceptions.

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Procurement savings

Procurement savings come from comparing suppliers better, avoiding deviations and errors, and giving more visibility into spend.

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ERP integration

ERP integration for procurement lets you add automation and AI without replacing the existing ERP.

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Process flow

How Esolbay flows end-to-end

A single flow from need to contract, its execution and the ERP, orchestrated by Esolbay's four modules over a cross-cutting intelligence layer.

AI-Native Layer

An intelligence layer operating across the entire flow

InterpretsComparesAlertsRecommendsDocumentsAudits
Need / Request
01

Intelligent RFx

1AI evaluation
2Potential savings
3Award
02

Intelligent Contracts

Alternative entry: Standalone or external contract
1Authoring & review
2Approval & signature
3Obligations & renewals
03

PO Control Tower

1Supplier activation
2Alerts & deviations
3Delivery
04

Intelligent Documents

1AI validation
2Exceptions

Standalone or external contract → Intelligent Contracts

A contract doesn't always come from an award. Esolbay brings it into the contract lifecycle anyway:

  • Originated from an award
  • Created directly in Esolbay
  • Issued by the client
  • Issued by a supplier
  • Imported from an external document
  • Linked to multiple purchase orders
ERP / Current systems

Governance, traceability & savings

Every step, document, version, approval, obligation and decision is recorded, audited and measured end-to-end.

GovernanceTraceabilitySavings
AI-Native Procurement

AI-Native Procurement, not AI added as a patch

AI is designed within the operational flow: it interprets unstructured information, compares offers, detects deviations, identifies savings opportunities, suggests scoring, flags risks and documents decisions.

Offers

Interprets, structures and compares offers in different formats with traceable scoring.

Suppliers

Evaluates, ranks and learns from each supplier's behavior, compliance and performance.

Documents

Reads unstructured information and turns it into actionable, verifiable data.

Contracts

Interprets contracts and external documents, identifies clauses, dates, obligations and risks, compares versions and prioritizes actions for human review.

Obligations & renewals

Monitors commitments, deliverables, expiries and renewals, and alerts before a contractual condition creates operational, financial or legal risk.

Purchase orders

Detects deviations, flags non-compliance and tracks the status of each PO.

Invoices

Validates invoices and supplier documents against rules, POs, deliveries and ERP data.

Exceptions

Identifies out-of-rule cases, prioritizes them and streamlines their resolution.

Savings

Estimates savings opportunities and highlights better negotiation conditions.

Audit

Documents every decision and leaves traceable evidence for compliance and audit.

AI assists the analysis and prioritizes actions. Contract decisions remain under the control of authorized users.

Enterprise architecture

Flexible integration with your ecosystem

Esolbay adapts to your company's architecture, enhancing your existing systems

1

Master data sync

Initial connection with master data from the business ecosystem

2

Data reception

Requests, orders or data from management systems

3

Execution in Esolbay

Intelligent processing with AI-Native

4

Results generation

AI-assisted decisions and operational results

5

Return to ecosystem

Orders, statuses or documents back to the company

Esolbay Cognitive LayerAI-Native in every process

Esolbay doesn't replace your systems. It enhances them with a cognitive layer.

Measurable results

Measurable results in real operations

Results depend on volume, scope, integration, managed categories and operational maturity of each organization.

Operational Impact

hasta
0%
in RFx analysis time
hasta
0%
in complete cycle (SOLPED → PO)
hasta
0%
fewer manual errors in document validation
hasta
0%
less manual PO follow-up
0%
traceability in award decisions

Technical Impact

0%
AI-Native in the process
0%
AI workflow
0%
omnichannel

Financial Impact

hasta
0%
potential improvement in negotiation conditions
hasta
0%
structural spend optimization
desde
0 meses
estimated payback based on volume and scope

Where savings appear

Savings are not a single number. They emerge at multiple points in the process, accumulate over time, and become visible with traceability.

More comparable bids

More real competition among suppliers

Better condition visibility

Price, lead time and quality in one view

Less manual time

Operational hours recovered per process

Fewer document errors

Rejections and rework reduced with AI

Early deviation detection

Alerts before they escalate to a problem

Better supplier compliance

POs closed on time and agreed terms

Less off-process buying

Control over unstructured spend

Traceable, comparable decisions

Audited history that improves each cycle

Schedule a savings diagnosis
Success cases

Success cases

How procurement teams transform RFx, contracts, purchase orders and invoice validation with Esolbay.

RFx and savings

up to 85%
less RFx analysis time

Operating context

Organization with high multi-category RFx volume and comparisons built by hand in spreadsheets.

Pain

Scattered quotes, low supplier competition and manual comparisons that delayed awarding.

Esolbay solution

Structured RFx with broader supplier invitation, traceable scoring and AI-assisted offer comparison.

Measurable result

More comparable offers per process, faster comparison and better documented negotiation conditions.

The team stopped building manual matrices and started negotiating with comparable information.

Contracts, obligations and renewals

1 view
of the entire contract portfolio

Operating context

Organization with contracts spread across email, folders, documents and spreadsheets, without a consolidated view of obligations and expirations.

Pain

Hard-to-identify versions, scattered approvals, manually tracked expirations and little visibility over automatic renewals.

Esolbay solution

Centralized contract repository, review and approval workflows, e-signature, obligations with owners and preventive alerts.

Measurable result

Greater portfolio control, less manual follow-up and contract decisions backed by auditable evidence.

We went from searching for contracts and expirations across multiple files to managing the entire portfolio from a single place.

Illustrative testimonial

PO and supplier compliance

up to 75%
less manual PO follow-up

Operating context

Company with hundreds of active purchase orders and supplier follow-up scattered across email and spreadsheets.

Pain

Orders issued without centralized tracking and delivery or condition deviations detected too late.

Esolbay solution

PO control tower with statuses, early alerts and per-supplier compliance evidence.

Measurable result

Deviations detected before operational impact and less time spent on manual tracking.

Today we see deviations before they impact operations.

Receipts and document validation

up to 95%
fewer manual validation errors

Operating context

Team validating invoices and receipts against POs and internal rules, mostly manually.

Pain

Manual document-by-document validation, repeated errors and exceptions without traceability.

Esolbay solution

AI reading of invoices and supplier documents, validation rules, exception handling and document traceability.

Measurable result

Faster, auditable validation, with managed exceptions and traceability for every document.

Validation became faster, more orderly and auditable.

Category comparison

Where Esolbay stands

How AI Procurement Operations compares with the most common ways of running procurement today

Capability
Excel / email / WhatsApp
ERP
Traditional RFx portal
Enterprise Source-to-Pay suite
EsolbayAI Procurement Operations
Adoption speed
High
Medium
Medium
Limited
Very high
AI applied to the operational flow
No
No
Limited
Partial
Yes
Bid comparison
No
No
High
High
Yes
Post-PO tracking
No
Partial
No
Medium
Yes
Invoice validation
No
Partial
No
Medium
Yes
Traceability
No
Partial
Partial
High
Total
Visible savings
No
Limited
Partial
High
Yes
ERP integration
No
High
Limited
Medium
Flexible
Low supplier friction
No
Limited
Partial
Medium
Yes

Esolbay doesn't necessarily replace your ERP or your suite. It operates the layer where procurement still relies on manual processes, scattered documents and tracking outside the system.

Executive summary

How Esolbay works

1

End-to-end process

From request to purchase order and tracking, all in a unified platform

SOLPED
RFx
OC
2

AI applied to decisions

Intelligent evaluation, automatic comparison tables and award recommendations

3

AI applied to operations

Task automation, document processing and supplier communication

4

AI applied to control

Total traceability, compliance and audit at every stage of the process

See Esolbay in action
Free diagnosis

Request a procurement friction diagnosis

We identify where you lose time, savings, traceability and control across your RFx, PO and invoice validation processes.

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What you get

Friction map
Automation opportunities
Savings opportunities
Recommended module
Impact estimate
Initial roadmap
FAQ

Frequently asked questions about Esolbay

Answers to the most common questions about Esolbay

Esolbay is an AI Procurement Operations solution built on an AI-Native platform. It turns scattered procurement processes into intelligent, traceable and automated operations with AI, from RFx and contracts to PO and invoice validation, integrating with the company's current systems.

Contact

Transform your procurement with Esolbay

Discover how our AI-Native platform can optimize your procurement operations

Schedule demo

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WhatsApp

+54 9 11 3260 9215

Email

hola@esolbay.com

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