RFx automation: RFQ, RFP and RFI powered by AI
Short answer
RFx automation means structuring your requests (RFQ, RFP, RFI), receiving supplier bids across different channels, comparing them with AI-assisted automatic scorecards and awarding while keeping a record of the decision. Esolbay automates the full cycle and leaves traceability for audit and compliance.
The problem with RFx processes today
Most procurement teams run their RFx with email, spreadsheets and scattered documents. Bids arrive in different formats, have to be normalized by hand, and building the comparison takes hours. The result is slow, error-prone and hard to audit.
- Bids scattered across emails, PDFs and spreadsheets in different formats.
- Comparison tables built manually that take days.
- Unclear evaluation criteria, or applied inconsistently.
- No record of the rationale behind each award.
How Esolbay solves it
Esolbay structures the request, interprets responses arriving through any channel and builds the comparison automatically. AI assists scoring based on the criteria you defined and highlights the relevant differences, so the team decides with focus and speed.
- 1
Structure the request
Define criteria, weights and requirements. Esolbay prepares the RFx so bids arrive comparable.
- 2
Receive omnichannel bids
Suppliers reply by email, WhatsApp or other channels, and AI interprets PDFs, spreadsheets and messages.
- 3
Compare and score with AI
AI builds the comparison table, assists scoring and highlights key differences between bids.
- 4
Award with traceability
Award while recording the rationale behind the decision for audit and compliance.
Benefits
Shorter cycles
Cut the time to build the comparison from days to minutes.
Objective comparison
Criteria and weights applied consistently in every process.
Less manual work
AI normalizes bids in different formats automatically.
Auditable decisions
Every award is documented with its rationale.
Frequently asked questions
- What is the difference between RFQ, RFP and RFI?
- An RFQ (Request for Quotation) asks for price quotes, an RFP (Request for Proposal) requests fuller proposals with technical and commercial criteria, and an RFI (Request for Information) gathers information to understand the market. Esolbay automates all three under the RFx concept.
- Do I need to replace my ERP to automate RFx?
- No. Esolbay works on top of your current systems and integrates the information with your ERP. You can start without replacing anything in your stack.
- How does it receive supplier bids?
- Suppliers can reply through the channels they already use (email, WhatsApp, spreadsheets). AI interprets the content and structures it for comparison.
- Does the AI decide the award for me?
- No. AI assists scoring and builds the comparison, but your team makes the decision. Esolbay records the rationale for traceability.
Book a demo or a procurement assessment
We pinpoint where you lose time, savings, traceability and control across your RFx, PO and invoice processes, and show you how Esolbay solves it.