AI-powered intelligent contract management
Short answer
Intelligent contract management centralizes the creation, review, approval, signature, compliance, amendments, renewals and closure of every contract. Esolbay connects each contract with its award, supplier, purchase orders and company systems, and uses AI to identify clauses, obligations, dates and risks, always keeping human review and control.
The problem with contract management today
In many organizations, contracts are scattered across folders, emails, Word files, PDFs and different systems. Drafting and review rely on manual work, expirations are tracked in spreadsheets and contractual obligations are spotted too late. The result is risk, lost time and little visibility into commitments, renewals and negotiated terms.
- Contracts spread across emails, folders and isolated repositories.
- Templates and clauses without version control.
- Reviews and approvals that are hard to follow.
- Expirations tracked manually.
- Auto-renewals detected too late.
- Obligations without owners or alerts.
- Amendments disconnected from the original contract.
- Purchase orders with no consolidated contract link.
- Hard to know the total risk of the portfolio.
- Third-party contracts without structured data.
- Audits that require manually rebuilding decisions and documents.
How Esolbay solves it
Esolbay centralizes your contract portfolio and supports the entire contract lifecycle. Create contracts from an award or on their own, bring in third-party contracts, collaborate on versions, approve, sign, track obligations and anticipate expirations with full traceability.
- 1
Centralize and structure
Create contracts from awards or independently. Bring in third-party contracts and structure suppliers, dates, amounts, currencies, clauses and obligations.
- 2
Draft, review and negotiate
Use templates and versioned clause libraries, document authoring, version comparison, comments and collaborative redlining.
- 3
Approve and sign
Set owners and approval workflows, and send documents for e-signature while keeping status and evidence inside Esolbay.
- 4
Comply, renew and audit
Manage obligations, milestones, amendments, renewals, termination and closure with alerts, owners and an auditable history.
The complete contract lifecycle
From the contract's origin to its closure and audit, every stage stays connected, with owners, statuses and evidence.
- 1Award or standalone creationAlternative originThird-party contract intake
- 2Template selection
- 3Authoring and clauses
- 4Review and redlining
- 5Approvals
- 6Signature
- 7Active contract
- 8Obligations and milestones
- 9Linked purchase orders
- 10Amendments
- 11Renewal
- 12Termination or closure
- 13Audit and history
Impact in numbers
See the state of your portfolio, upcoming expirations, obligation compliance, detected risks and pending actions.
Portfolio by status
Contracts by their current stage
- Active 58%
- Drafting 9%
- In review or approval 11%
- Pending signature 6%
- Expiring soon 8%
- Closed 8%
Upcoming expirations
Number of contracts by expiration window
- Next 30 days4 contracts
- 31 to 60 days3 contracts
- 61 to 90 days5 contracts
- Over 90 days21 contracts
12 contracts need follow-up within the next 90 days
Obligations
Compliance status of contractual obligations
- Fulfilled 82%
- Upcoming 13%
- Overdue 5%
Contract risk
Contracts by identified risk level
- High7 contracts
- Medium19 contracts
- Low74 contracts
Traceability coverage
Contract lifecycle events with an auditable record
- Document versions100%
- Recorded approvals100%
- Linked signatures and evidence98%
- Amendments linked to their contract100%
- Auditable contract lifecycle events99%
Values shown are illustrative. Actual impact depends on each organization's volume, scope, processes and integration.
Capabilities
Everything you need to manage the full contract lifecycle within Esolbay.
- Contract dashboard
- Enterprise repository
- Contracts from awards
- Standalone contracts
- Third-party contract intake
- Contract templates
- Amendment templates
- Clause library
- Document versioning
- Rich document editor
- Redlining
- Negotiation
- Configurable approvals
- E-signature
- Obligations
- Milestones
- Alerts
- Expirations
- Amendments
- Renewal
- Termination
- Contract closure
- Communications
- DOCX export
- PDF export
- Audit
- Portfolio analytics
- Contract copilot
- ERP integration
- Enterprise systems integration
AI assists the analysis and prioritizes actions. Contract decisions remain under the control of authorized users.
Connected to your ecosystem
Esolbay can run standalone or integrate with your company's current systems. Contracts can originate from an award, be brought in from existing repositories or sync with your ERP through APIs, files or connectors.
Smart Contracts
Esolbay
- Suppliers
- Legal entities
- Users
- Roles
- Categories
- Awards
- Purchase orders
- ERP
- E-signature
- Communications
- Document repositories
Benefits
A single source of truth
Contracts, versions, clauses, amendments, obligations and communications in one central repository.
Lower contract risk
Early identification of sensitive clauses, overdue obligations and renewals that need action.
Faster cycles
Authoring, review, approval and signature coordinated within the same workflow.
Renewals under control
Configurable alerts ahead of expirations, auto-renewals and critical dates.
Full traceability
Auditable history of versions, changes, approvals, signatures, amendments and decisions.
Connected to procurement
Each contract can be linked to its award, supplier, category and purchase orders.
Multi-entity governance
Governance by organization, legal entity, roles and user permissions.
AI with human control
AI-assisted analysis, extraction and prioritization, with decisions remaining the responsibility of authorized users.
Frequently asked questions
- Can I create a contract without running a sourcing process first?
- Yes. Esolbay lets you generate contracts from an award or create standalone contracts when there is no prior sourcing process.
- Can I bring in existing contracts?
- Yes. Third-party contracts can be added to the repository to structure their data, identify dates, clauses and obligations, and keep tracking them going forward.
- Can one contract be linked to several purchase orders?
- Yes. A contract can centralize multiple purchase orders issued during its term, keeping a consolidated view of its execution.
- How are amendments handled?
- Each amendment stays linked to the original contract, follows its own review and approval cycle and records the changes it introduces.
- Can I track expirations and auto-renewals?
- Yes. Esolbay lets you configure alerts for expirations, renewals, obligations and contract milestones.
- Does the AI make legal decisions automatically?
- No. The AI structures information, identifies risks, compares versions and prioritizes actions. Legal and contractual decisions remain under human control.
- Can approval workflows be defined?
- Yes. Owners and approvals can be configured by organization, legal entity, contract type, amount, risk and internal policies.
- Does it integrate with e-signature?
- Yes. The module supports integration with e-signature services and keeps the status and evidence of the process.
- Can I export documents?
- Yes. Contracts, clauses and amendments can be exported to editable formats and PDF, according to user permissions.
- Does Esolbay replace my ERP?
- No. Esolbay adds contract management, intelligence and traceability on top of your existing systems and can integrate with your ERP without replacing it.
Book a demo or a contract management assessment
We pinpoint where time, control and traceability are lost across contract drafting, review, signature, tracking and renewal, and show you how Esolbay can plug into your current operation.